AI Prompts for Nonprofits

Write a grant proposal narrative for {{organization_name}} applying to {{funder_name}}'s {{grant_program}} program.

Our mission: {{mission_statement}}
Program seeking funding: {{program_name}} — {{program_description}}
Amount requested: {{grant_amount}}
Grant period: {{grant_period}}
Funder's stated priorities: {{funder_priorities}}
Word/character limit: {{word_limit}}

Our evidence and track record:
- Population served: {{population_served}}
- Geographic area: {{service_area}}
- Past outcomes: {{past_outcomes}}
- Partners: {{partner_organizations}}

Structure the narrative:

1. **Need Statement** — Paint a vivid, data-backed picture of the problem. Use local data from {{service_area}} where possible. Lead with a human story, then support with statistics.

2. **Program Design** — What exactly will we do with this funding? Activities, timeline, staffing. Be specific enough that the funder can picture the work.

3. **Goals & Measurable Outcomes** — 3-5 SMART objectives. For each: what we'll measure, target numbers, and how we'll collect the data.

4. **Organizational Capacity** — Why are we the right organization for this work? Highlight {{past_outcomes}} and {{partner_organizations}}.

5. **Sustainability** — How will this program continue after the grant period? Be honest and specific — funders see through vague sustainability claims.

6. **Budget Justification** — Narrative explanation of how {{grant_amount}} will be spent, connecting every line item to program activities.

Write in an authentic, mission-driven voice. Avoid jargon and buzzwords. Funders read hundreds of proposals — clarity and specificity win.

Write a donor communication for {{organization_name}} to our {{donor_segment}} donors.

Communication type: {{communication_type}} (thank you / update / appeal / event invitation / lapsed donor re-engagement)
Donor segment details: {{segment_description}} (e.g., "gave $100-$500 in the last 12 months, first-time donors")
Campaign/initiative: {{campaign_name}}
Key story or data point: {{story_or_data}}
Specific ask (if applicable): {{ask_amount}} for {{impact_statement}}
Organization voice: {{org_voice}}

Guidelines:
- Open with gratitude or connection, never with "Dear Donor"
- Use second person — "you" and "your" — to center the donor as the hero of the story
- Include one specific impact example: "Your {{previous_gift}} provided {{specific_impact}}"
- Keep the main message under {{word_count}} words
- End with a clear, single call to action

{{#if communication_type === 'appeal'}}
Frame the ask with impact math: "{{ask_amount}} provides {{tangible_outcome}}."
Include urgency if genuine: {{urgency_reason}}
{{/if}}

{{#if communication_type === 'lapsed'}}
Acknowledge the gap without guilt. Remind them why they gave originally. Share what's changed since their last gift.
{{/if}}

Channel: {{channel}} (email / direct mail / text / social media)
Adjust length and format accordingly.

Write an annual impact report narrative for {{organization_name}} for fiscal year {{fiscal_year}}.

Mission: {{mission_statement}}
Total budget: {{annual_budget}}
Total donors: {{donor_count}}
Total beneficiaries served: {{beneficiaries_served}}
Key programs: {{programs_list}}
Major milestones: {{milestones}}
Challenges faced: {{challenges}}
Financial breakdown: {{financial_summary}}
Board chair: {{board_chair_name}}

Structure:

1. **Letter from Leadership** (300 words) — {{board_chair_name}} reflects on the year. Tone: honest, grateful, forward-looking. Mention both wins and challenges.

2. **Year at a Glance** — 6-8 key numbers with one-line context for each. Format for a visual infographic layout.

3. **Program Highlights** — For each program in {{programs_list}}:
   - One beneficiary story (anonymized if needed, written with dignity)
   - Key outcome metrics
   - What we learned and what we're improving

4. **Financial Transparency** — Narrative around {{financial_summary}}. Break down: revenue sources (% from grants, individual donors, events, earned income), expense allocation (% to programs, admin, fundraising). Address the overhead question directly and honestly.

5. **Our Supporters** — Acknowledge donor categories without making it feel transactional. Frame as partnership.

6. **Looking Ahead** — Goals for next year, new initiatives, what we need to get there.

Audience: Donors, board members, community partners, potential funders. Write to inspire continued investment while maintaining complete transparency.

Write a volunteer recruitment post for {{organization_name}} seeking {{volunteer_role}} volunteers.

Role: {{volunteer_role}}
Time commitment: {{time_commitment}} (e.g., "4 hours/week for 3 months")
Skills needed: {{skills_needed}}
Skills not needed (we'll train): {{training_provided}}
Location: {{location}} (on-site / remote / hybrid)
Impact: {{volunteer_impact}}
Start date: {{start_date}}
Application process: {{application_process}}

Channel: {{platform}} (LinkedIn / Instagram / Facebook / email newsletter / community board)

Write the post for {{platform}}:

- Hook: Open with the impact, not the ask. "{{volunteer_impact}}" — lead with why this matters.
- Role description: What will volunteers actually DO day-to-day? Be specific and honest — don't oversell or undersell.
- What volunteers get: Skills development, networking, references, the satisfaction of {{specific_satisfaction}}. Be genuine, not transactional.
- Requirements: {{skills_needed}}. Explicitly state: "You do NOT need {{training_provided}} — we provide full training."
- CTA: Clear next step with deadline if applicable.

Tone: {{org_voice}}. Energetic but not desperate. We're offering an opportunity, not begging for help.
Length: Appropriate for {{platform}} (LinkedIn: 150-200 words, Instagram: 80-120 words + hashtags, etc.)

Write fundraising campaign copy for {{organization_name}}'s {{campaign_name}} campaign.

Campaign goal: Raise {{fundraising_goal}} by {{deadline}}
Campaign type: {{campaign_type}} (year-end appeal / giving day / capital campaign / emergency response / peer-to-peer)
Theme: {{campaign_theme}}
Story anchor: {{anchor_story}}
Match opportunity: {{match_details}} (e.g., "All gifts doubled up to $50K by the Smith Foundation" or "None")
Channels: {{channels}}

Deliverables:

1. **Campaign Landing Page** (250-350 words)
   - Headline that creates urgency without being manipulative
   - The story of {{anchor_story}} — make it vivid and personal
   - The need: What gap does {{fundraising_goal}} fill?
   - Impact ladder: $25 provides ___, $50 provides ___, $100 provides ___, $500 provides ___
   - {{match_details}} callout if applicable
   - Donation CTA with suggested amounts

2. **Launch Email** (150-200 words)
   - Subject line (3 options with different angles)
   - Preview text
   - Body: Story-first, then ask
   - P.S. line with match reminder or deadline

3. **Social Media Posts** (1 per channel in {{channels}})
   - Platform-appropriate length and format
   - Each post uses a different angle: story, statistics, match, deadline, social proof

4. **Mid-Campaign Update** (100 words)
   - Progress toward goal, momentum language, renewed ask

5. **Thank You / Goal Reached** (100 words)
   - Celebrate donors, share what the funds will accomplish

Voice: {{org_voice}}. The campaign should feel urgent and important, not guilt-driven.

Write the narrative sections of {{organization_name}}'s annual report for {{report_year}}.

Organization overview:
- Mission: {{mission_statement}}
- Founded: {{founded_year}}
- Staff size: {{staff_count}}
- Operating budget: {{operating_budget}}

Year in review data:
- People served: {{people_served}} ({{yoy_change}} vs. prior year)
- Programs delivered: {{programs_delivered}}
- Key achievements: {{key_achievements}}
- New initiatives launched: {{new_initiatives}}
- Challenges and setbacks: {{challenges}}
- Volunteer hours contributed: {{volunteer_hours}}

Financial highlights:
- Total revenue: {{total_revenue}} (breakdown: {{revenue_breakdown}})
- Total expenses: {{total_expenses}} (breakdown: {{expense_breakdown}})
- Program efficiency ratio: {{program_ratio}}%

Stakeholder quotes to incorporate:
{{stakeholder_quotes}}

Write these sections:

1. **Executive Director's Message** (400 words) — Personal, reflective, honest. Acknowledge {{challenges}} and explain how we responded. End with vision for the coming year.

2. **Mission Impact** (500 words) — Data-driven narrative weaving together {{key_achievements}} with human stories. Use {{stakeholder_quotes}} naturally. Show, don't just tell.

3. **Financial Stewardship** (200 words) — Transparent narrative around the numbers. Explain what the {{program_ratio}}% program efficiency ratio means in plain language. Address any significant changes in revenue or expenses.

4. **Gratitude** (150 words) — Thank donors, volunteers ({{volunteer_hours}} hours), partners, and staff. Make it specific and genuine, not generic.

5. **Looking Forward** (200 words) — What's planned for {{next_year}}. Be ambitious but credible.

Design notes: Flag where infographics, photos, or pull quotes would strengthen the narrative. Write for a print-quality annual report that doubles as a case for support.